Attendance Procedures

Procedures and policies regarding student attendance

Report an absence using our attendance form below or by calling our attendance line: 

***Attendance portal requests can only be submitted by parents***

Attendance Policy

Full Day Absences

  • When a student is absent, it is the responsibility of the parent/legal guardian to call the attendance office to give the reason for the absence by calling 703-714-5447. If a phone call is not made on the day of the absence, the parent has the next 3 days to notify the school or have the student bring a note to the attendance office.
  • Absences that are not excused within 3 school days by a parent/ guardian phone call or note will be unexcused. Parent/guardian notes should include the student’s full name, the date of the absence/tardy, the reason for the absence, and the parent/guardian daytime phone number. Calls are made to the home to confirm notes. Students who are absent 3 or more consecutive days because of illness or medical problems should provide a doctor’s note to have these absences excused.
  • If a student accrues 10 absences in any one class (excused and/or unexcused) throughout the year, the administration may require medical verification for any future absences to be excused. Proof or verification of absences and tardies may be required by an administrator for an unusual pattern of absences or tardies. Parents are reminded that whenever an absence is anticipated for a future date, such as required family trips, college visits, etc., it must be pre-arranged with the attendance office.

Reasons for Excused Absences

  • Illness of student

  • Death in family

  • Medical or dental appointment

  • Religious holiday observances

  • Suspension

  • School sponsored field trips

  • Approved pre-arranged Absences

  • Other reasons accepted by the principal or designee

Reasons for Unexcused Absences

  • Family and/or student vacations not pre-arranged 

  • Child care situations

  • Non-school-related activities 

  • Missing the school bus/traffic or weather issues

  • Other reasons unacceptable to the principal

Excused and Unexcused Tardies

  • Students late to class without an excused pass will be marked as unexcused tardy for that class.  Students with excessive excused absences/tardies may be required to present documentation from a doctor.

Procedures for Check-Ins / Check-Outs

  • Students are not to leave the school building for any reason during the day without a check-out pass from the attendance office. Students feeling ill must receive a check-out pass from the clinic prior to leaving school and sign out in the attendance office.

  • If a student is leaving early, parent/guardian must provide a note for early dismissal. The student should bring the note to the attendance office in the morning to receive a check-out pass. The note must state the time and the reason for dismissal and must include a daytime phone number where the parent/guardian can be reached. All notes will be verified before students will be allowed to leave school.

  • If a parent needs to pick up a student due to unforeseen circumstances, the parent must contact the school and give permission for their student to leave the school grounds.

  • Parents/Guardians will receive an automated phone call from the attendance office when their student has an unverified absence from a class. Parents/ guardians should call the attendance office to clarify the absence.